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REQUEST FORMS 

Reimbursement Request

Renovation Request

Key Request

Strata Search

Pet Application Request

Change Contact Details

S184/S174 Certificate

Owner Corporation Certificate (VIC)

WHAT ARE YOUR DETAILS?
WHAT ARE THE PROPERTY DETAILS?
WHAT ARE YOUR BANK DETAILS
Please upload supporting documents (receipts)
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Under the Strata Schemes Management Act 2015, any owner within a strata scheme who wishes to carry out renovations to their lot must obtain prior approval from the Owners Corporation.

Once your completed application and any required supporting documentation have been received, the application will be reviewed by our team and then considered by the Owners Corporation.
OWNERS DETAILS
OWNER DETAILS:
APPLICANT DETAILS: *If other than Lot Owner*
WHAT ARE THE PROPERTY DETAILS?
WHAT ARE THE DETAILS OF RENOVATION
CONTRACTORS INFORMATION
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DECLARATION:
  • All necessary documentation Including permits have been obtained.
  • All works carried out by a qualified contractor.
  • Any noise resulted from building works are to be carried out within the hours of your local council regulation
  • Any damages or loss to common property will be restored or reinstated at the owners cost.
  • All rubbish and waste are to be removed from common property daily and the common property bins are not to be used.
  • All common areas will be cleaned daily to the areas affected by renovation works.
  • Rectificatlon orders can be made against them for damage caused by works that has been carried out.
Signed by on
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WHAT ARE YOUR DETAILS?
WHAT ARE THE PROPERTY DETAILS?
KEY INFORMATION 
Do you have any supporting documents?
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Strata search fees are prescribed under the Strata Schemes Management Regulation 2016 and must be paid in advance via Electronic Funds Transfer (EFT).

Owner, mortgagee or covenant chargee of a lot: $31 for the first hour, $16 for each additional half hour.

Authorised representative (e.g. conveyancer or strata search agent): $60 for the first hour, $30 for each additional half hour.

REQUESTOR DETAILS
PLEASE PROVIDE A SIGNED LETTER OF AUTHORITY - IF APPLICABLE
Letter of Authority
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WHAT ARE THE DETAILS OF THE PROPERTY YOU ARE INQUIRING ABOUT?
Subtotal:
$0.00
GST:
$0.00
Total:
$0.00
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WHAT ARE YOUR DETAILS?
If you are a tenant, ensure that the property owner has given their approval before proceeding.
Do you have approval from the lot owner?
WHAT ARE THE PROPERTY DETAILS?
WHAT ARE THE DETAILS OF THE PET
Please upload a photo of your pet
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WHAT ARE YOUR DETAILS?
WHAT ARE THE PROPERTY DETAILS?
UPDATE TENANT/AGENT CONTACT INFORMATION 

Tenant Details

Managing Agent Details

Owner Details

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A sales certificate can be requested using the form below. The certificate provides key information about the strata scheme, including the names and addresses of the strata committee members, the strata managing agent and the building manager (if applicable), current levies payable by owners and any outstanding amounts, the location where strata records and financial statements may be inspected, any special by-laws made by the owners corporation within the past six (6) months, details of building insurance policies, proposed funding matters outlined in the 10-year capital works fund plan, and whether a strata renewal committee has been established.
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Processing Timeframes

  • Standard processing: Issued within 10 business days
  • ‍Urgent delivery: Issued within 2 business days after receipt of the request and payment
Please note: the fee for an urgent request is double the regular charges.

Payment

Payment must be made to the office of Neighbourly Strata by electronic funds transfer (EFT) before a certificate will be issued.

Statutory Fees (incl. GST)

  • Section 184: $119.90 per lot (and $59.95 per utility lot)
  • Section 174: $119.90 per lot (and $59.95 per utility lot)
  • Company Title: $132.00
  • Updated Certificate (issued within 30 days of the original certificate): $70.00
If you are a tenant, ensure that the property owner has given their approval before proceeding.
Do you have approval from the lot owner?
REQUESTOR DETAILS
If you are a tenant, ensure that the property owner has given their approval before proceeding.
Do you have approval from the lot owner?
WHAT ARE THE DETAILS OF THE PROPERTY YOU ARE INQUIRING ABOUT?
CERTIFICATE INFORMATION
10 Business Days
2 Business Days after Payment
Subtotal:
$0.00
GST:
$0.00
Total:
$0.00
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A Lot that is a member of multiple Owners Corporations will need to apply for an Owners Corporation Certificate for each of the associated Owners Corporations. Owners Corporation Certificates are valid only for the date of issuance and as a legal document may not be verbally updated.

A written levy status update may be provided to the applicant, and or its agents, of the Certificate only within 90 days from the initial date of issuance and there will be no charge. Please email admin-vic@neighbourly.co for all written levy status updates.

If you require an updated Owners Corporation Certificate for settlement with up-to-date building information, applicable application fees will be charged, and new certificate(s) will be produced. Please place a new order via the Owners Corporation Certificate Portal.
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If your matter is urgent and you require further assistance, please call the office on 03 8685 9520

OC Certificate Cost:

  • OC Certificate – Non Urgent (6-10 Bus Days) $178.25  
  • OC Certificate – Urgent (3-5 Bus Days) $267.38  
  • OC Certificate – Critical (1-2 Bus Days) $320.82  
  • Additional OC Cert – Non Urgent (6-10 Bus Days) $98.00
  • Additional OC Cert – Urgent (3-5 Bus Days) $147.00  
  • Additional OC Cert – Critical (1-2 Bus Days) $176.40
REQUESTOR DETAILS
If you are a tenant, ensure that the property owner has given their approval before proceeding.
Do you have approval from the lot owner?
WHAT ARE THE DETAILS OF THE PROPERTY YOU ARE INQUIRING ABOUT?
CERTIFICATE INFORMATION
Subtotal:
$0.00
Additional:
$0.00
GST:
$0.00
Total:
$0.00
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Licensee in Charge: Colleen Silva
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